communicate

Parent Communication

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• You coach will hold a parent meeting within the first few weeks of practice and cover: their philosophy as a coach, contact info, 24 hour rule, playing time expectations, team expectations and how he/she will hold athletes accountable, expectations of the parents, tournament rules, hotels – stay & plays (for qualifiers) or non-stay and plays, COVID policy, Spectator policies, team parent volunteer, team outings, possibility of extending season to AAU (National & Regional), qualifier rules & GJNC/BJNC.

• Group me will be the format we will ask you to use with your coach and other team parents. Coaches will also have a separate group chat with their team players (unless they are 12 and under then coaches will only have GROUPME with the parents).

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Club Communication

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• The coach will communicate between the club and the team.

• If the club does send communication, it will be on the team GroupMe chat.

• The club will send club and tournament information to the coach and the coach will disseminate to the parents/players as needed.

• The office & directors will communicate directly with the coaches and not with the team parents.

• Again, we will send the information only to the coaches not to the team parents. There may be a designated team parent helping with the communications, but ultimately it is the coach's job to ensure the communication is occurring.

• The coach will not share director’s cell phones with any team parents.  Start with the coach. If the coach cannot answer your question you can call or email the office.

• If you receive housing information or tournament schedule things they are very time sensitive, so it is essential that you are reading your email and communicating with your coach.

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Parent/Player Issues Protocol

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• If a coach has a 1 on 1 meeting with a player, it must not be done in a private and it must be interruptible (The Larry Nassar Rule). So, these meetings will be held in a public area at the gym.

• Coaches will first try to resolve any issues first with the player.

• If it can't be resolved with the player, then the coach will meet with the parents and player.

• If still not resolved, then the coach will contact the directors to set up a meeting with the parent, player, coach, and director.

• If you have an issue talk to us about it, please do not share negativity with others. These things can destroy a team. Give us a chance to fix the issue.  Please refrain from negativity on social media regarding WPVC or your team. 

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"Drama"--Will there be consequences for it (parents or players)?

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• The club wants every player and every team to have the best season possible.

• Drama can destroy a team.

• Drama is not something WPVC wants to occur, each coach will hold a team meeting and discuss their team rules, the exact rules and discipline is determined by his/her coach.

• Front office and parent liaison will also be notified.

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*VERY IMPORTANT*

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ENCOURAGE your players to stay positive and to always support their teammates. A GREAT REMINDER is that the opponent is on the other side of the net!  Teams should invest in what they have, not what they don’t have. Volleyball is a game of errors; each player is going to make an error most likely every single time they play.  Those that can move on to the next point will have a ton more success.  Great teammates and parents can make this easier. 

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PARENTS, be careful of your conversations in front of your player.  Your kids should never hear you talking about the coach, club, other teammates, etc. in a negative way.  Negative parents breed negative children!  We all want the best from everyone (team sport), let your coach do their job and cheer your player and the team on.  *As a parent/coach for many years, the LAST person your child wants drawing attention to their errors is you.  Let their coaches teach them; trust the coaches!  Just be an awesome supporter!